City Clerk is custodian of many public records of the City, including ordinances, resolutions, minutes of the City Council meetings, agreements, election-related documents, El Cajon campaign filings, statements of economic interests, and many other types of records.

Public Records Act Request


The California State Legislature adopted the Public Records Act in 1975. It is designed to give the public access to information in the possession of public agencies. The Act also provides that public records shall be open for inspection during regular office hours of the agency. The public can inspect or receive a copy of any record unless the record is exempted from disclosure under the act.

It is possible that the information you are looking for is already posted on our webpage. Please use the search boxes below to search for records of interest. 

Public Records Search


 

Search Tips:

  • To narrow down your results, select the document type you are interested in, as well as a key word search.
  • If you are looking for documents associated with a specific address, permit #, or ECPD Case Number, you can use those specific fields to narrow down results.
  • " " - Double quotes can be used to search for an exact phrase. Example: "MICKEY MOUSE" will return documents with MICKEY MOUSE found in the same field, but It will not return documents if the words are separated or do not match exactly (i.e. MICKEY M MOUSE or MICKEY MOUSEHEAD).
  • The default keyword search is an OR search. Example: Searching Mary Smith will return any documents with the words Mary or Smith in them.
  • * - this operator can be used to indicate a wildcard, looking for anything that starts with the term before it. Example: Searching for Smith* will return any documents containing Smith, Smithson, Smiths and any other variation starting with Smith.
  • +/AND – these operators can be used to make multiple terms required. Examples: Searching +Mary +Smith will only return documents that contain the words Mary and Smith. Similarly, searching Mary AND Smith would return the same results
  • -/NOT – these operators can be used to exclude any documents with a term. Examples: Searching Mary -Smith will return any documents that contain Mary, but no documents that include the word Smith. Similarly, searching Mary NOT Smith would return the same results.
  • ~ - this operator can be used to perform a fuzzy search, meaning the term can vary by 1-2 characters at any point in the term. Example: Searching for law~ will return documents containing the works law, lawn, raw, lay, low and other terms that closely match the word
  • [start TO end] - Brackets can be used to search over a particular range in any field. Example: A search for [101 TO 200] in the Invoice Number Field would return every invoice between 101 and 200, inclusive.

Please be aware that while most requests for public records are free of charge, there are some requests that incur a cost.  Please visit our City Fee Schedule for more details:

While we encourage the public to perform a search for records, if you are unable to locate the desired records, please contact the City Clerk's Office at (619) 441-1763 for assistance. It is our goal to provide prompt and exceptional service.

Submit a Public Records Request


Public Record Requests should be submitted one time only. Multiple clicks of the submit button will result in multiple submissions of the same request.

For record requests that span multiple departments within the City, one combined request, submitted under the General request tab, will suffice.

If you have already submitted a request,  you can look it up by clicking on the link below. Please note, you must know the request number and the email address the request was submitted under.

To submit a hard copy of a public records request, please email a completed form to: PublicRecords@elcajon.gov.

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